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REQUEST FOR PROPOSALS
Investing in Infrastructure (3i)

Project number:                         141

Project name:                            Groundwater drilling test, Kandal, Kampong Cham, Prey Veng, Takeo, Kampong Speu and Kampong Chhnang.

Issued on:                                 01 February 2018

Response closing date:             12 February 2018

Response closing time:              5.00pm

1. Background

This document is a Request for Proposals (RFP) detailing information sought from potential suppliers to drill boreholes for the Investing in Infrastructure (3i) program, Cambodia. Information provided by suppliers will enable 3i to select a supplier capable of meeting program requirements.

2. Program summary

Investing in Infrastructure (3i) is a five year, nationwide, social investment program funded by the Australian Government and being implemented by Palladium. The program is designed to promote and catalyse business growth in the infrastructure sector of Cambodia.  It will expand the delivery of key infrastructure services by partnering with the private sector to expand household and business access to utilities and other services. This will create new enterprise opportunities in rural towns and more remote parts of Cambodia and will generate health and welfare benefits for Cambodians, including the poor.

Initial partnerships will be with businesses in the drinking water and electricity sectors where the potential is already proven. Once the partnerships are successfully on track to deliver the required results, partnerships in other sectors such as rural transport and waste management and recycling may be explored.

3i will catalyse business investments in ways that incentivise them to expand service coverage as rapidly as possible, and to sustainably operate and maintain the systems to the highest standards.  The program will achieve this through three models of partnership with businesses and other actors in chosen sectors:

  1. Co-funding infrastructure in direct partnership with private operators
  2. Facilitating co-investment with private equity and/or social impact funds
  3. Catalytic interventions to address infrastructure market constraints.

3. Project requirements

3.1. Background

3i works closely with the Ministry of Industry and Handicrafts (MIH) to support existing private water service providers to upgrade and expand their water supply facilities; this is done through provision of grants and technical assistance. In addition, 3i assists MIH with the preparation of bidding packages for permits so that operators can supply clean water to selected areas in rural Cambodia. Infrastructure grants are also awarded to operators who receive permits from MIH.

Extensive research, assessments and planning are undertaken before any grants are provided. Availability of water is a critical issue that is assessed by 3i as part of the feasibility study for each proposed project. Water extraction risks and resource sustainability are also important issues that are assessed as part of the 3i environmental screening process.

In many rural areas of Cambodia, surface water supply is often inadequate for year round supply. In these situations, groundwater resources can be very important to sustain the operation of water supply facilities. However, the capacity and yield of groundwater resources is generally poorly understood. Additionally, many groundwater supplies are under pressure due to water extraction occurring at unsustainable levels.

3i is seeking a supplier that can undertake test drilling at water supply project sites that require test drilling in Kandal, Kampong Cham, Prey Veng, Takeo, Kampong Speu and Kampong Chhnang province.

3.2. Desired outcomes

As a result of this project, the 3i team will:

  • Have up to 6 boreholes with a minimum depth of 100 m, diameter of 125 mm and screen start at 20m deeper than the depth of villager wells.
  • Assess an expected optimum water flow rate.

3.3. Contract duration and option period

  • The contract with the preferred supplier is expected to be 11 months in duration (February – December 2018), and will make provision for drilling up to 6 boreholes.
  • Subject to performance, Palladium reserves the option to extend the contract for an additional period of 1 year, with or without an increase in the number of boreholes required.
  • Negotiation on terms would be conducted at the completion of the initial contract phase.

3.4. Key tasks and activities

The company will be responsible for the following:

  • Manage all aspects of borehole drilling including obtaining any approvals from local authorities and land owners.
  • Provide and install all the material and equipment required for the drilling operation including screen, bore casing, gravel filter pack, grout seal and well platform.
  • Recommend a specific location at the assigned test drilling site (if necessary).
  • Assess an expected optimum flow rate from the drilling boreholes.

3.5. Project sites and outputs

The groundwater test drilling will be undertaken at water supply project sites which will be specified by 3i.

3.6. Supplier and team profile

We expect that the supplier selected to undertake this project will have as a minimum the following capabilities:

  1. At least five years of experience in drilling boreholes and providing technical advice.
  2. Demonstrated knowledge of and experience as follows:
  • drilling boreholes
  • flow rate estimate

3.7. Time frames

The project is required to be undertaken from late-February 2018 to end-December 2018. Indicative timeframes follow (subject to negotiation):

4. Proposals

4.1. Interested suppliers are to use the 3i Response Form when submitting proposals.

4.2. The contract with the successful supplier will be managed on an output-based basis. Payment will be made for every drilling boreholes (as per the above specification). More detailed technical specification will be stated in the contract.

5. Evaluation

5.1. 3i will use an objective and reliable process to evaluate your proposal. Responses to this RFP will be evaluated based on:

  1. Compliance with this Request for Proposals (RFP).
  2. Understanding of and ability to meet the requirements and deadlines as specified.
  3. Overall value for money including:
    • Expertise of particular individual(s) and overall team nominated to perform the services (refer criteria in Section 3.5).
    • Past performance relevant to this RFP (as determined by referee checks).
  4. The fee to be charged for providing the Services.

5.2. Note that price will not be the sole criteria used to evaluate proposals.

6. Further information

6.1. Respondents are required to comply with all terms and conditions set out in this RFP.

6.2. No unsuccessful Respondent will be entitled to any redress against Palladium in the event that Palladium enters into an agreement with any other Supplier or person.

7. Terms and conditions

7.1. Potential suppliers should ensure that they understand and can comply with the terms outlined below.

7.2. All responses must be received by 5.00pm on 12 February 2018 by email to RFP@3icambodia.org with “141-Groundwater test drilling – RFP” in the subject line or by hard copy to 3i office at PPCB Building room 305 #217-219 Preah Norodom Blvd, Sangkat Tole Basak, Phnom Penh, Cambodia. Any proposals received after this time and date will not be considered.

7.3. The supplier is to complete the Response Form (provided separately).

7.4. The Response Form shall be submitted in English or Khmer.

7.5. All services will be subject to the terms and conditions outlined in a purchase order or contract to be negotiated between the successful supplier and 3i.

7.6. The successful Respondent will be required to adhere to and sign a Palladium Business Partner Code of Conduct, a copy of which will be made available in the contracting stage.

7.7. Payments tied to project milestones or progress payments will be made in accordance with the purchase order or contract.

7.8. Unsuccessful suppliers will be advised by email and letter as soon as 3i has made the final decision; no further correspondence will be entered into.

7.9. All services must be supplied within the timeframes specified in the purchase order or contract agreement. If for any reason the supplier cannot supply the services in this time frame, 3i will have the option of declaring the contract void and selecting another supplier to meet its needs.

7.10. Further information about this RFP can be obtained as follows:

Sam Ean Sithiyut, Technical Adviser Water Infrastructure, 3i, Palladium

Email: sam.sithiyuth@3icambodia.org

Tel: 081 222 986

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