REQUEST FOR PROPOSALS
Investing in Infrastructure (3i), Cambodia
Project number: 184
Project name: Assessment of electrification options for off-grid areas in Cambodia
Issued: 29 May 2019
Response closing date: 28 June 2019
Response closing time: 16:00 ICT (Indochina Time)
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1. Purpose

Investing in Infrastructure (3i) is requesting proposals from qualified consultants to conduct a detailed assessment of electrification options for off-grid areas in Cambodia. This document contains 3i’s detailed requirements for consultants’ proposals to be received and evaluated.

2. Investing in Infrastructure (3i) program summary

Investing in Infrastructure (3i) is a five-year, nationwide, social investment program funded by the Australian Government and being implemented by Palladium. The program is designed to promote and catalyse business growth in the infrastructure sector of Cambodia.  It will expand the delivery of key infrastructure services by partnering with the private sector to expand household and business access to utilities and other services. This will create new enterprise opportunities in rural towns and more remote parts of Cambodia, and will generate health and welfare benefits for Cambodians, including the poor.

3i will catalyse business investments in ways that incentivise them to expand service coverage as rapidly as possible, and to sustainably operate and maintain the systems to the highest standards.  The program will achieve this through the following models of partnership with businesses and other actors in chosen sectors:

    1. Co-funding infrastructure in direct partnership with private operators
    2. Facilitating co-investment with private equity and/or social impact funds
    3. Catalytic interventions to address infrastructure market constraints
    4. Interventions for policy support and development of the enabling environment for infrastructure
3. Project requirements

3.1. Project background

In 2018 3i initiated support to the RGC to improve the enabling environment for private sector investments in infrastructure. These activities included assistance to Ministry of Mines and Energy (MME), Electricite du Cambodge (EDC) and Electricity Authority of Cambodia (EAC) and the establishment of a Technical Working Group.

The Technical Working Group (TWG) has been created to prepare the Draft Renewable Energy Master Plan 2019-2030 (RE Plan).  This RE Plan will inform renewable energy inputs into the National Power Development Plan (NPDP) of the RGC in the same period. This RE Plan will contribute to realizing the priority goals of the RGC in developing the electricity sector in Cambodia.

The work undertaken under this RFP and project is one of four components endorsed for the scope of work of the TWG.

3.2. Desired outcomes

As a result of this project, the consultant will deliver a comprehensive assessment and analysis of electrification options for off-grid areas in Cambodia.

3.3. Scope of services

The objective of this project is to assess the electrification options for providing grid or near grid-quality electricity to population clusters not covered by the existing and planned electricity transmission and distribution grid.  In particular, the analysis should consider the investment and operational cost viability of key renewable energy alternatives relative to other options for electrification to reach the Royal Government of Cambodia’s electrification targets.  The activities will assist the TWG and MME with the update of the NPDP 2019-2030 and provide input for renewable energy resources to be included in the plan. The activities will also form a key component of the RE Plan to be developed by the TWG.

Specifically, the consultant will be required to:

    • Identify and map all relevant population clusters in Cambodia based on available data sources
    • Map country-wide current and planned electricity transmission and distribution network
    • Identify population clusters not covered by existing and planned electricity networks for further update of household-level information using relevant software and tools
    • Identify available renewable energy resources including but not limited to solar, wind, mini and micro hydro, available and suitable for use, across relevant groups of population clusters
    • Identify and provide detailed descriptions of relevant renewable energy technologies which could be a viable alternative for off-grid electrification, including operational and performance capacities, indicative investment and operational costs, and relevant examples of proposed systems in use in other similar markets
    • Analyse the least-cost electrification options for each identified population cluster including grid extension, mini-grids, renewable energy mini-grids, or stand-alone household systems
    • Identify any policy or regulation constraints for the proposed development and suggest global best practice policy, regulation and tariff tools to support the proposed electrification options

It is expected that the project will only require on-the ground activities limited to an initial project inception meeting and stakeholder consultation workshop(s) after the completion of draft deliverables.

3.3. Deliverables

    1. A detailed research framework, to be discussed and agreed with 3i before the commencement of work
    2. A complete set of all collected data in excel format with relevant structure, tags and formatting
    3. GIS mapping data, in KML format compatible with Google Earth software, or other relevant tools available
    4. A detailed draft report in a format and structure to be agreed, covering all components of the assignment listed above and carried out for the assignment
    5. A presentation to the TWG and other relevant government energy agencies including MME, EAC and EdC as requested
    6. Participation in up to two stakeholder dissemination and consultation workshops
    7. A detailed final report based on the draft report and incorporating comments from TWG, government energy agencies and other stakeholders

3.4. Consultant profile

We expect that the supplier selected to undertake this project will have as a minimum the following capabilities:

    1. Expertise and experience in the energy sector, and in particular experience in off-grid electrification systems and analysis
    2. Expertise in renewable energy, including knowledge of key renewable energy technologies and experience in renewable energy power systems development for off-grid applications
    3. Expertise in mapping software and tools for mapping individual households and electrification networks
    4. A track record of doing energy consulting projects in markets at a similar level of development and with similar levels of electricity infrastructure as Cambodia
    5. Access to regional and global data on renewable energy markets and in particular benchmarking data on renewable energy development for off-grid applications
    6. A solid understanding of the current project and able to advise 3i on a detailed research framework
    7. Excellent analytical skills and high level written and oral communications skills
    8. Ability to staff the project with senior professionals who have graduate or post-graduate degrees and relevant professional experience within energy infrastructure and renewable energy sectors
    9. Ability to manage complex projects with tight deadlines, prioritise effectively and deliver on time

3.5. Timeframe

The project is expected to be undertaken from 1st August to 15th September 2019 when draft deliverables must be ready.  Presentation of draft, findings, analysis and conclusions; stakeholder workshops and preparation of final deliverables must be completed by 15th October 2019.   The consultant’s ability to meet the required timeframe will be a key selection criterion.

4. How to submit proposals

Interested suppliers must use the 3i Response Form to submit their proposals. The Response Form is available for download from here and can also be requested via email stephanie.lymn@thepalladiumgroup.com.  Any other forms submitted will not be reviewed. Proposals must address all seven components as follows:

    • Detailed company profile and description of organisational capacity relevant to this project
    • Description of relevant project experience in last 3 years with details of project scope, role, client and location of project
    • Comments and/or suggestions on the terms of reference
    • Description of the approach and methodology for the project including a detailed workplan with timeline, and resource allocation
    • Team composition, task assignments and level of effort
    • Details of nominated team members with description of capabilities, education, and relevant project experience
    • Financial proposal for undertaking the project. Consultants are required to provide an all-inclusive lump sum figure and detail assumptions underpinning the pricing.
      • Note that payment milestones will be negotiated with the successful supplier but indicatively may be made upon completion of the following key milestones: (1) Completion and approval of project workplan, (2) completion of draft deliverables, and (3) completion of all consultation workshop and completion of final deliverables
5. Evaluation

3i will use an objective and reliable process to evaluate all proposals. Responses to this RFP will be evaluated by the Tender Assessment Panel based on:

    1. Compliance with this Request for Proposals (RFP)
    2. Technical Assessment:
        • Understanding of and ability to meet the requirements and deadlines as specified
        • Capability and capacity of particular individual(s) and overall team that are nominated to perform the services
        • Approach to the provision of the services specified in this RFP
        • Company expertise and experience with delivery of projects similar in nature to this RFP
    3. Financial Assessment:
        • Efficiency
        • Cost effectiveness
        • Risk
    4. Overall value for money assessment including:
        • Technical assessment
        • Financial assessment
        • Overall assessment of risk
        • Any other items 3i considers to be relevant
6. Timeframes

Indicative project timeframes follow (subject to negotiation):

Task/activity

Date

RFP released

29 May 2019

Proposals received from interested companies

14 June 2019

Evaluation and decision on successful supplier

28 June 2019

Contracting

1-22 July 2019

Implementation and production of draft deliverables

1 Aug – 15 Sep 2019

Stakeholder consultations, workshops, incorporation of comments and submission of all key deliverables

By 15 Oct 2019

7. Further information

Respondents are required to comply with all terms and conditions set out in this RFP. No unsuccessful Respondent will be entitled to any redress against 3i and Palladium in the event that 3i and Palladium enters into an agreement with any other Supplier or person.

8. Terms and conditions

8.1. Potential suppliers should ensure that they understand and can comply with the terms outlined below.

8.2. All responses must be received by 16.00pm Indochina Time (ICT) on 14 June 2019 by email to stephanie.lymn@thepalladiumgroup.com with “Electrification of Off-Grid Areas in Cambodia” in the subject line.

8.3. Any responses received after this time and date will NOT be considered.

8.4. All responses must be submitted using the 3i Response Form available for download from here.

8.5. The Response Form shall be submitted in English.

8.6. All services will be subject to the terms and conditions outlined in a purchase order or contract to be negotiated between the successful supplier and 3i.

8.7. The successful Respondent will be required to adhere to and sign a Palladium Business Partner Code of Conduct, a copy of which will be made available in the contracting stage.

8.8. Payments will be made upon lodgement of a valid supplier invoice and in accordance with the purchase order or contract.

8.9. Unsuccessful suppliers will be advised by email and letter as soon as 3i has made the final decision; no further correspondence will be entered into.

8.10. All services must be supplied within the timeframes specified in the purchase order or contract agreement. If for any reason the supplier cannot supply the services in this time frame, 3i will have the option of declaring the contract void and selecting another supplier to meet its needs.

8.11. Further information about this RFP can be obtained as follows:

Morten Kvammen, Finance Adviser 3i, Palladium

Email: morten.kvammen@thepalladiumgroup.com

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