REQUEST FOR PROPOSALS
Investing in Infrastructure (3i), Cambodia
Project number: 171
Project name: Assessment of potential for behind-the-meter solar energy in Cambodia
Issued on: 22 January 2019
Response closing date: 15 February 2019
Response closing time: 4PM ICT

 

1. Purpose

Investing in Infrastructure (3i) is requesting proposals from qualified consultants to conduct a detailed assessment of the potential for developing behind-the-meter (BTM) solar energy resources in Cambodia, with a focus on commercial and industrial (C&I) electricity segment of the market. This document contains 3i’s detailed requirements for consultants’ proposals to be received and evaluated.

2. Investing in Infrastructure (3i) program summary

Investing in Infrastructure (3i) is a five year, nationwide, social investment program funded by the Australian Government and being implemented by Palladium. The program is designed to promote and catalyse business growth in the infrastructure sector of Cambodia.  It will expand the delivery of key infrastructure services by partnering with the private sector to expand household and business access to utilities and other services. This will create new enterprise opportunities in rural towns and more remote parts of Cambodia, and will generate health and welfare benefits for Cambodians, including the poor.

3i will catalyse business investments in ways that incentivise them to expand service coverage as rapidly as possible, and to sustainably operate and maintain the systems to the highest standards.  The program will achieve this through the following models of partnership with businesses and other actors in chosen sectors:

  1. Co-funding infrastructure in direct partnership with private operators
  2. Facilitating co-investment with private equity and/or social impact funds
  3. Catalytic interventions to address infrastructure market constraints
  4. Interventions for policy support and development of the enabling environment for infrastructure
3. Project requirements

3.1. Project background

In 2018 3i initiated support to the RGC to improve the enabling environment for private sector investments in infrastructure. These activities included assistance to Ministry of Mines and Energy (MME), Electricite du Cambodge (EDC) and Electricity Authority of Cambodia (EAC) and the establishment of a Technical Working Group

The Technical Working Group (TWG) has been created to prepare the Draft Renewable Energy Master Plan 2019-2030 (RE Plan).  This RE Plan will inform renewable energy inputs into the National Power Development Plan (NPDP) of the RGC in the same period. This RE Plan will contribute to realizing the priority goals of the RGC in developing the electricity sector in Cambodia.

The work undertaken under this RFP and project is one of four components endorsed for the scope of work of the TWG.

3.2. Desired outcomes

As a result of this project, the consultant will deliver a comprehensive study of the potential of developing behind-the-meter solar energy resources in Cambodia, with a focus on the C&I electricity segment of the market.

3.3. Scope of services

The objective of this project is to assess the total capacity potential for installing BTM solar energy in Cambodia in the short, medium and long term. The activities will assist the TWG and MME with the update of the NPDP 2019-2030 and provide input for renewable energy resources to be included in the plan. The activities will also form a key component of the RE Plan to be developed by the TWG.

Specifically, the consultant will be required to:

  • Map MV customer data by geography to identify potential for
    • using and promoting behind-the-meter solar to manage growth in demand and
    • reduce peak demand on capacity-constrained points of the grid
  • Develop strategies to manage future growth in demand with behind-the-meter solar rooftop installations for large customers, including associated economic impact analysis
  • Assess grid impact, readiness and requirements of upgrades necessary to enable export of excess electricity from BTM solar installations back to the grid (Technical analysis to be provided by ADB TA Facility)
  • Present an overview of global and regional best practices for regulation and tariffs, and application to local market conditions
  • Identify policy, regulation and tariff tools to support the development of desired levels of solar rooftop installations in Cambodia

The assignment should at least cover the following key components:

  • Data collection (with the support of 3i and the TWG)
    • Collection of aggregate data on C&I customers by location, consumption, business size and sector
    • Collect load profiles for a sample size of C&I consumers by sector to estimate typical load profiles for each major segment of the market
  • Market sizing and segmentation
    • Overall sizing of the potential to install BTM solar energy for C&I customers
      • Extrapolation of market size and potential from available data sources, and collection of relevant data where needed in the event that limited data is available
    • High level estimate of the potential to install BTM solar energy for consumer/retail segment of the market in key population areas
    • Segmentation of the market by industry, facility size and other relevant variables
    • Estimate the growth in electricity consumption by the C&I segment up to 2030 based on EdC and MME forecasts and overall assessment of country economic growth and development
    • Investment and financial viability analysis for the installation of BTM solar energy for each segment of the market
  • Transmission grid capacity analysis
    • Develop scope of information required and information request from ADB TA activity
    • Identification of potential transmission grid capacity constraints, current and future
  • GIS software mapping
    • Use GIS software to do mapping of all relevant data including identified market sizing and potential, transmission grid and capacity constraints and any relevant data from the analysis below
  • Analysis
    • Analyse how BTM solar installations can be used to address grid capacity constraints where identified
    • Estimate the total BTM solar capacity which is likely to be developed under current EAC solar regulation issued in February 2018
    • Estimate the total BTM solar capacity which could develop with progressively supportive tariffs and policies including feed-in policies and tariffs
    • Create scenarios for development of the identified BTM solar energy capacity between 2019 and 2030
    • Propose relevant policy and tariff tools which could unlock additional development of BTM solar energy installations by geographic area and by market segment for each scenario

3.3. Deliverables

  1. A detailed research framework, to be discussed and agreed with 3i before the commencement of work
  2. A complete set of all collected data in excel format with relevant structure, tags and formatting
  3. GIS mapping data in KML format compatible with Google Earth software or other relevant tools available
  4. A detailed draft report in a format and structure to be agreed, covering all components of the assignment listed above and carried out for the assignment
  5. A presentation to the TWG and other relevant government energy agencies including MME, EAC and EdC as requested
  6. Participation in up to two stakeholder dissemination and consultation workshops
  7. A detailed final report based on the draft report and incorporating comments from TWG, government energy agencies and other stakeholders

3.4. Consultant profile

We expect that the supplier selected to undertake this project will have as a minimum the following capabilities:

Essential

  1. Deep expertise and experience in energy, energy planning, and assessing energy infrastructure markets
  2. Expertise in renewable energy, including knowledge of key renewable energy technologies, experience in renewable energy power systems development, energy efficiency, policy and planning
  3. A track record of doing energy consulting projects for government energy agencies in ASEAN and Southeast Asia
  4. Performed studies in markets with similar levels of solar and renewable energy development
  5. Access to regional and global data on renewable energy markets and in particular benchmarking data on renewable energy development in the region
  6. Demonstrate a solid understanding of the current project and able to advise 3i on a detailed research framework
  7. Excellent analytical skills and high level written and oral communications skills
  8. Ability to staff the project with senior professionals who have graduate or post-graduate degrees and relevant professional experience within energy infrastructure and renewable energy sectors
  9. Ability to manage complex projects with tight deadlines, prioritise effectively and deliver on time.

Desirable

  1. Prior experience with energy consulting projects for government energy agencies in Cambodia
  2. Prior experience with DFAT projects
  3. Previous experience in conducting similar analysis, and experience with international organizations

3.5. Timeframe

The project is expected to be undertaken from 1st March to 15th May 2019 when draft deliverables must be ready.  Presentation of draft, findings, analysis and conclusions; stakeholder workshops and preparation of final deliverables must be completed by 30th June 2019.   The consultant’s ability to meet the required timeframe will be a key selection criterion.

4. How to submit proposals

Interested suppliers must use the 3i Response Form to submit their proposals. The Response Form is available for download from here and can also be requested via email stephanie.lymn@thepalladiumgroup.com. Any other forms submitted will not be reviewed. Proposals must address all seven components as follows:

  • Detailed company profile and description of organisational capacity
  • Description of relevant, past project experience in last 5 years with details of project scope, role, client and location of project
  • Comments and/or suggestions on the terms of reference
  • Description of the approach and methodology for the assignment including a detailed workplan with timeline, and resource allocation
  • Team composition, task assignments and level of effort
  • Details of nominated team members with description of capabilities, education, and relevant project experience
  • Financial proposal for undertaking the project. Consultants are required to provide an all-inclusive lump sum figure and detail assumptions underpinning the pricing.
    • Note that payment milestones will be negotiated with the successful supplier but indicatively may be made upon completion of the following key milestones: (1) Completion and approval of project workplan, (2) completion of draft deliverables, and (3) completion of all consultation workshop and completion of final deliverables
5. Evaluation

3i will use an objective and reliable process to evaluate all proposals. Responses to this RFP will be evaluated based on:

  1. Compliance with this Request for Proposals (RFP)
  2. Understanding of and ability to meet the requirements and deadlines as specified
  3. Overall value for money including:
    • Capability and capacity of particular individual(s) and overall team that are nominated to perform the services
    • Approach to the provision of the services specified in this RFP
    • Company expertise and experience with delivery of projects similar in nature to this RFP
  4. The fee to be charged for providing the Services.
6. Timeframes

Indicative project timeframes follow (subject to negotiation):

Task/activity

Date

RFP released

21 Jan 2019

Proposals received from interested companies

8 Feb 2019

Evaluation and decision on successful supplier

15 Feb 2019

Contracting

18 Feb-1 Mar 2019

Implementation and production of draft deliverables

1 Mar – 15 May 2019

Stakeholder consultations, workshops, incorporation of comments and submission of all key deliverables

By 30 June 2019

7. Further information

Respondents are required to comply with all terms and conditions set out in this RFP. No unsuccessful Respondent will be entitled to any redress against 3i and Palladium in the event that 3i and Palladium enters into an agreement with any other Supplier or person.

8. Terms and conditions

8.1. Potential suppliers should ensure that they understand and can comply with the terms outlined below.

8.2. All responses must be received by 4.00pm ICT on 15 February 2019 by email to stephanie.lymn@thepalladiumgroup.com with “Potential for behind-the-meter solar energy in Cambodia” in the subject line.

8.3. Any responses received after this time and date will NOT be considered.

8.4. All responses must be submitted using the 3i Response Form available for download from here.

8.5. The Response Form shall be submitted in English.

8.6. All services will be subject to the terms and conditions outlined in a purchase order or contract to be negotiated between the successful supplier and 3i.

8.7. The successful Respondent will be required to adhere to and sign a Palladium Business Partner Code of Conduct, a copy of which will be made available in the contracting stage.

8.8. Payments will be made upon lodgement of a valid supplier invoice and in accordance with the purchase order or contract.

8.9. Unsuccessful suppliers will be advised by email and letter as soon as 3i has made the final decision; no further correspondence will be entered into.

8.10. All services must be supplied within the timeframes specified in the purchase order or contract agreement. If for any reason the supplier cannot supply the services in this time frame, 3i will have the option of declaring the contract void and selecting another supplier to meet its needs.

8.11. Further information about this RFP can be obtained as follows:

Morten Kvammen, Finance Adviser 3i, Palladium

Email: morten.kvammen@thepalladiumgroup.com

Question and Answer for Project 171

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